Administrative Officer (Filled From Roster) Vacancy-Job Ref: ACBHUN/0511/202175

Administrative Officer (Filled From Roster) Vacancy-Job Ref: ACBHUN/0511/202175
Manama (Bahrain)
The UN Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This post is located in UNEP- West Asia Office at the Manama duty station. Under the supervision of the Regional Director of UNEP – West Asia Office and within delegated authority, the incumbent will perform the following duties: Responsibilities Policy, planning and programme implementation:
• Advises the Regional Director and provides inputs on the implementation of corporate policies and initiatives as related to administrative and financial arrangements.
• Advises senior management on budgeting, financial, human resources, general administration, management information issues, and practices.
• Produces reports for management, headquarters and donors as required.
• Provides advice and support to senior and programme management on operational aspects and implications of programme implementation, project budgeting, review of project documents, proposals, audit, monitoring & evaluation, clearance of legal instruments, special reviews of operational objectives and related administrative policies/procedures as applicable.
• Participates, on behalf of the Regional Office, in task forces, meetings and events on administrative issues.
• Actively monitors the regional office portfolio including Regular Budget, Environment Fund, Overhead Account and extra budgetary resources and advises on allocation and efficient use of funds in compliance with the programme manual and United Nations Financial Rules and regulations.
Human Resource Management:
• Takes the lead in coordinating the full range of staff and human resource administration-related issues in the region, ensuring the regional office’s requirements are met, overseeing development and maintenance of staffing table records; interpretation and application of staff rules relating to human resource issues.
• Identifies potential management reviews of high sensitivity and complexity issues, problems to be addressed in management reviews and oversee the work of review teams through all stages.
• Ensures all actions follow operational procedures for recruitment, transfer, placement and separation of staff promotions as well as mobility and career development; gender equality and staff-management relations.
• Provides expert advice with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
• Provides advice on recruitment of consultants, interns, non-reimbursable loan agreements and other non-staff modalities.
Budget and Finance:
• Ensure strategic and efficient management of Environment Fund, overhead trust account and extra budgetary financial resources.
• Review and certify projects’ budgets and costs estimates.
• Prepare & certify budget and financial reports to senior management, headquarters and donors.
• Review and certify financial transactions and reporting.
• Regularly inform substantive officers and senior management on sub-regional and country offices budget expenditures and rates of delivery.
• Liaise & negotiate with headquarters in relation to resources allocations to the regional office.
• Monitors expenditures to ensure that they remain within authorized levels.
• Exercises control over budgetary expenditures from these resources and advise senior management regarding the allocation/availability of budget resources.
• Serves as lead financial officer to the Regional Office, providing guidance and direction on business and resource planning.
• Evaluate and advice on the resource implications on proposed strategic direction & plans.
• Prepares responses to Internal and External Audit observations in compliance with the Financial Rules and Regulations. Troubleshoot issues and take corrective actions when needed.
• Review and clear legal instruments and associated budget taking into account human resource and procurement implications.
General Administration:
• Oversee, certify and approve travel requests, procurement, information technologies, asset and facilities management, and host country functions in the region.
• Liaises and leads on strategic relationships with main service providers.
• Manages and supervises staff of the Administrative and Financial Management Section
• Prepares performance reports and medium-term plans for administrative staff.
• Acts as first Reporting Officer (FRO) to all admin and finance staff in the region and SRO to support staff.
• Mentors administrative staff in accomplishing their goals and objectives and fosters harmonious working relationships.
Perform any other relevant duties. Competencies • PROFESSIONALISM: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting or related area is required. A first-level degree (Bachelor’s or equivalent) in the specified fields with two additional years of relevant work experience may be accepted in lieu of the advanced university degree. Professional qualification such as ACA, ACCA is desirable. Work Experience A minimum of 7 years of progressively responsible experience in Business administration, Budget, Finance, Human Resources Management, or related field is required.
Prior experience in UN regional and/or country offices is desirable. Prior experience in UN system entities or other international organizations is desirable.
Experience in Enterprise Resource Planning Systems particularly Systems Applications and Products (SAP) is desirable
Experience in applying UN administrative & financial rules and regulations and human resources & budgetary procedures is also desirable. Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Fluency in Arabic is desirable. Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice This position is open for recruitment for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by Him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. 1. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. 2. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists please seek technical assistance through the Inspira “Need Help?” link.
Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.
Individual contractors and consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for professional and higher temporary or fixed-term positions and their applications will not be considered. United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Please click on the button below to Apply.